Travel & accommodation

Distinguish arrival arrangements for exhibitor teams, professional buyers and other visitors, then plan around official information. Dates, opening hours and formal registration rules are not yet confirmed.

Check dates & arrival windows

Confirm show dates, daily opening hours and venue address. Exhibitors should also check setup, access and breakdown windows; visitors should plan visits and meetings around public opening hours.

Use the relevant registration process

Exhibitors and visitors use different details and procedures. Once published, check required information, confirmation methods and arrival credentials. Current interest downloads are preparation only and do not complete formal registration.

Coordinate your team’s arrival

Check each member’s information and arrival arrangements against the official rules, and identify the main contact. Keep confirmations, venue details and team arrangements accessible on arrival.

Consider the actual location, venue access and booking terms when choosing accommodation. The host city and venue are to be announced, and no partner hotels are currently confirmed.

Verify location & access

After venue confirmation, check the hotel’s full address and route to the venue. Compare distance, transport options and journey time for your expected arrival window.

Read booking conditions

Before booking, review what the total price includes, payment methods, cancellation deadlines and refund conditions. For multiple guests or rooms, confirm the terms applying to each booking with the provider.

Keep confirmations & changes

Keep the hotel name, address, check-in and check-out dates, booking reference and contact number. If plans change, check modification conditions through the booking channel and update your traveling team.

Plan arrival, hotel check-in and venue access as separate stages. Check airports, venue entrances, parking and transfers after the host city and venue are confirmed.

Airport to hotel

Check the arrival airport, terminal, flight time and hotel address, then compare transport options. Teams with substantial luggage or display materials should also consider vehicle capacity and group arrangements.

Hotel to venue

Confirm the appropriate venue entrance and arrival time. Drivers should check parking and drop-off arrangements; public-transport users should check stops and walking routes. Exhibit deliveries must follow official access requirements.

Timing & coordination

Allow time for connections and team assembly, and keep essential addresses and routes available. Agree on meeting points and contacts. International teams should coordinate appointments in local time.

Plan time for product discovery and focused conversations, with room to record needs, organize materials and follow up. Build the schedule around confirmed opening hours.

Choose priorities

Choose priority sectors, products or partnership themes. Buyers can prepare sourcing questions; exhibitors can plan hero products, demonstrations and team roles. Summarize the goals in a one-page brief.

Plan conversations

After exhibitor and program details are published, verify contacts and meeting arrangements. Allow time for conversations, product experiences and movement between areas, with space between appointments.

Record & follow up

Organize products of interest, contacts, sample requests and outstanding materials each day. Agree on follow-up topics and responsible contacts so a conversation leads to an actionable next step.